Finally, Wholesale Management Built for Bakeries
Stop losing money managing wholesale accounts in spreadsheets and QuickBooks. BakeSmart gives you complete control over pricing, orders, invoicing, and customer relationships—all in one system.
Why Wholesale Is Killing Your Profits
You're either managing wholesale in spreadsheets (and bleeding money) or avoiding it entirely because there's no good system.
QuickBooks Doesn't Understand Bakeries
It's built for generic invoicing, not recurring orders or per-customer pricing for 50 different products.
Spreadsheets Break Everything
Managing wholesale pricing, orders, and invoicing in Excel? One wrong formula and you're undercharging everyone. And good luck tracking account balances.
You're Drowning in Phone Calls
Coffee shops calling at 6am to place orders. Restaurants texting changes. Customers asking for invoices. You need another person just to answer the phone.
Track Every Detail of Your Wholesale Relationships
Manage organizations with multiple locations, custom pricing, flexible payment options, and complete order history—all in one place.
Organizations & Multi-Location Accounts
One coffee shop chain with 5 locations? Manage them as a single organization with location-based ordering and unified account management.
- Multiple physical locations under one account
- Role-based permissions for ordering and invoicing
- Unified billing contact for the organization
- Delivery instructions on each order
Running Balances & Flexible Payment Options
Set payment expectations per customer—whether they pay at time of order, on pickup/delivery, or via invoice. Track account balances at a glance.
- Payment due at order, pickup, or invoice
- Running account balances
- Track open, paid, and overdue invoices
- Multiple users can have invoice access
Complete Customer Profiles
Store everything you need to know about each wholesale account in one place.
- Business info, Tax ID, hours of operation
- Account notes for special instructions
- Primary contact information
- Complete order history
Tax-Exempt Orders
Handle tax-exempt wholesale customers properly. Store exemption numbers and apply them automatically.
- Mark customers as tax-exempt
- Store tax exempt numbers
- Automatically apply exemptions to orders
One System, Two Ways To Order
BakeSmart adapts to your business, not the other way around.
Manual Orders
Take one-off orders over the phone or let customers place them online through the Wholesale Portal.
Recurring Orders
Orders that auto-generate daily, weekly, or monthly. Set it once, it runs forever until you change it.
"It saves me hours a day. I would have to hire someone if I didn't have wholesale."
- Vinny Gencarelli / Gencarelli's Bakery
Recurring Orders Save Hours Every Week
Set up orders that auto-generate on a schedule—daily, weekly, or monthly. Configure lead times and lock times so orders appear in production reports automatically. Customers can adjust quantities before the cutoff via the portal.
Get Paid Faster, Track Every Dollar
Generate invoices from wholesale orders and track account balances.
Invoice from Orders
Generate invoices from wholesale orders with a few clicks. Match invoice date to order date. Track open, overdue, and paid invoices.
Online Invoice Payments
Customers can view and pay invoices online through the Wholesale Portal. They can save payment methods for faster checkout.
Customer Statements
Generate clean customer statements showing invoices, payments, and amount due.
Account Balances & History
See what every wholesale customer owes at a glance. Track invoices and maintain accurate running balances.
Built By Bakery Owners, For Bakery Owners
Finally, Software That Gets It
When a wholesale customer orders 20 dozen dinner rolls for Friday, it appears in your Friday production report alongside retail orders. Your bakers see one unified bake list.
This means: No manual consolidation. No separate wholesale reports. No wondering if you have enough capacity. Everything is in one place.
Set minimum order quantities, quantity increments (case of 6), and wholesale-specific availability windows. Wholesale orders respect the same seasons, exceptions, and lead times as retail.
Nobody has the features BakeSmart has for wholesale. I've looked. It saves me hours a day. I would have to hire someone if I didn't have wholesale. It's a tremendous, TREMENDOUS feature!
Ready to Conquer the Chaos of Wholesale?
Schedule a 30-minute demo and see exactly how BakeSmart can streamline your Wholesale operations.